Meeting Recording User Types

Before you begin, it's important to familiarize yourself with the different types of users for meeting recordings:

User

Description

Owner

An Owner is the person that organized the meeting.

The Owner has full privileges over the meeting recording (e.g., view, edit, delete, and publish).

Representative

A Representative is a person that has the same privileges (full) as the Owner, for all the Owner’s meeting recordings.

A Representative is defined by the Owner, as described in Adding a Representative.

Co-owner

A Co-owner is a person that has the same privileges (full) as the Owner, for a specific meeting recording.

A Co-owner is defined by any of the following ways:

■

Assigned by the Owner (or Representative) with full privileges (“Can edit”) for the specific meeting recording (see Assigning Privileges to Participants).

■

Added as a co-organizer when creating the invitation for the specific Teams meeting.

Participant

A Participant is a person that was either:

■

Invited to the meeting recording and joined it.

■

Added to the participant list after the meeting recording.

Participants can only do the following:

■

View (play) the meeting recording (if published by Owner).

■

Add notes to the meeting recording.

■

Assign tags to the meeting recording.

To manage participants, see Managing Participants.

Note: Your Meeting Insights Administrator can give you full editing permissions to all meeting recordings to which you’re invited as a participant. To check if you’ve been given such permissions, see the ‘Auto Can Edit’ field on the Settings page, as described in Viewing Account Information.

Viewer

A Viewer is a person that was either:

■

Invited to the meeting recording, but didn't join.

■

Not invited to the meeting recording, but the published meeting recording was shared with the person.

Viewers can only do the following:

■

View (play) the meeting recording.

■

Add notes to the meeting recording.

■

Assign tags to the meeting recording.

Note: The Owner can make change a Viewer into a Co-owner for a meeting recording.