Configuring Automatic Invitation of MIA to Scheduled Meetings
Admins can configure automatically inviting Meeting Insights Assistant (MIA) to scheduled Teams and Zoom meetings, whether organized by a specific user or by a group of users.
This feature is configured on your organization's mail server (e.g., Microsoft Exchange Server), not in Meeting Insights.
When the user schedules a meeting, MIA is automatically added to the invitees list and a disclaimer is added to the body of every invitation, for example:
Disclaimer: The meeting is recorded
The disclaimer is not displayed to the meeting’s organizer when the organizer opens the meeting invitation. It is displayed (at the top of the body of the invitation) to all other recipients of the meeting invitation.
Take the following three steps to configure an automatic invitation of MIA to scheduled meetings:
| 1. | Add a mail-enabled security group in Microsoft 360 admin center. See here how. |
Only a mail-enabled security group can be part of the mail rule.
| 2. | Define an auto-invite rule in Exchange admin center. See here how. |
| 3. | Test the rule. See here how. |