Enabling Users to Record External Teams Meetings

You can enable users (associated with a specific User Profile) to record Microsoft Teams meetings that are hosted by other organizations (external Teams meetings).

You can also customize the name of the Meeting Insights bot that joins external Teams meetings to record them.

➢ To enable users to record external Teams meetings:
1. In the Admin Settings navigation pane, expand User Settings and then click User Profiles.
2. Select a User Profile that contains the users for whom you want to enable recording of external Teams meetings; the Edit User Profile page appears.
3. In the Recording section, under the Metering Types group, select the 'MSFT Teams Hosted by Other Organization' check box:

4. Click Apply.
5. (Optional) To customize the name of the Meeting Insights bot (detailed information in Customizing Bot Names for Recording Zoom and External Teams Meetings):
a. In the Admin Settings navigation pane, expand Integrations, and then click UC Recording.
b. Under MSFT Teams Hosted by Other Organizations, in the 'Bot Name' field, configure a bot name. To view the placeholders that you can use, click the i icon.

c. Click Apply.

For Meeting Insights to record external Teams meetings, the administrator of the other organization needs to allow anonymous users to join their Teams meetings. The administrator of the other organization has various ways to manage anonymous users (detailed information is in Microsoft's documentation on managing anonymous participants):

● Organization-wide policy: The 'Anonymous users can join a meeting' setting must be enabled (default) in Teams admin center:

● Specific meeting policy: The organizer of the meeting must make sure that the meeting's policy allows anonymous users to join. By default, this is allowed ('Require unverified participants to verify their info before joining' is disabled):