Email Notifications
You can configure Meeting Insights with permissions to enable Microsoft recording notifications for your users during meetings in your Teams’ tenant.
| ➢ | To manage email notifications: |
| 1. | Under the ‘User Settings’ menu, click the User Preferences option. The email notification options are displayed under the Default User Email Notifications group: |
| 2. | Under Owner, configure email notifications for Owners of meeting recordings: |
|
Email Notification |
Description |
|---|---|
|
Owner |
|
|
AI finished: Ready or Failed |
Switch on | off for an email notification be sent | not sent to users, indicating that AI Summarization is finished and that its status is Ready | Failed. |
|
Meeting Processing Failure email notification |
Switch on | off for an email notification to be sent | not sent to users indicating that meeting processing failed. |
|
Transcription finished: Ready or Failed |
Switch on | off for a notification to be sent | not sent to users indicating that the transcription is finished and that its status is Ready | Failed. |
|
Weekly unpublished meetings reminder |
Switch on | off for an email notification to be sent | not sent to users every week, reminding them about their unpublished meetings. |
|
Added/Removed as a Representative for someone else |
Switch on | off for a notification to be sent | not sent to users indicating that they've been added | removed as a representative for someone else. |
|
Get recap email once it's ready (for meetings not published yet) - only for cases you are configured as 'Not AutoPublish' |
Switch on | off for an email to be sent | not sent to users indicating that a recap is ready (for unpublished meetings). Applies only if users are configured as 'Not AutoPublish'. |
|
Allow User To Select Publishing Option |
Switch on | off for an email to be sent | not sent to users indicating that they have publishing time options, as configured in Publishing Time Preferences. |
| a. | To apply your email notification settings to all users, click the Apply To All Users toggle button to switch it on. |
| b. | Click Update. |
| 3. | Under Recipient, configure email notifications for participants of meeting recordings: |
| a. | Click the toggle button corresponding to each email notification type to switch it on or off: |
|
Email Notification |
Description |
|---|---|
|
Recipient |
|
|
Action item was assigned to you in a meeting you were not invited to |
Switch on | off for a notification to be sent | not sent to users after an action item is assigned to them in a meeting to which they were not invited. |
|
Get meeting recap email once a meeting is published |
Switch on | off for a notification to be sent | not sent to users indicating the meeting recording has been published. |
|
Get meeting recap UPDATE email once it is updated and sent by owner |
Switch on | off for a notification email to be sent | not sent to users indicating that a meeting recap has been updated by the owner. |
|
Get a notification email once a meeting is shared/unshared with you |
Switch on | off for a notification email to be sent | not sent to users, indicating a meeting recording has been shared | unshared with them. |
|
Meeting recording is ready (Video ready) |
Switch on | off for a notification to be sent | not sent to users indicating that the meeting recording is ready (video ready). |
|
Use Hebrew recap email template if recap is in Hebrew |
Switch on | off for a Hebrew recap email template to be used if the recap is in Hebrew. |
| b. | To apply your email notification settings to all users, click the Apply To All Users toggle button to switch it on. |
| c. | Click Update. |
| 4. | Under Mia Meeting Invitation Response, switch on or off email notifications indicating that Mia has accepted or declined an invitation to a scheduled meeting: |
| a. | Click the toggle button corresponding to each email notification type to switch it on or off: |
|
Email Notification |
Description |
|---|---|
|
Mia Meeting Invitation Response |
|
|
Mia Meeting Invitation Accept Response |
Switch on | off email notifications indicating that Mia has accepted an invitation to a scheduled meeting. |
|
Mia Meeting Invitation Decline Response |
Switch on | off email notifications indicating that Mia has declined an invitation to a scheduled meeting. |
| b. | Click Update. |