User Profiles
Only users assigned with a license are able to access Meeting Insights or record meetings according to their profile. The remaining users who don't have a license but participated in a meeting will not have access to Meeting Insights. Meeting Insights caches their info to present them in the meeting info. To use Meeting Insights, a user must be connected to at least one user profile. Three user profiles are provided with Meeting Insights. Admin can create more.
See also ‘Unlicensed Users’ page here in which admin can view the info collected and if necessary remove. Users who had a license but were unassigned from their license will also be displayed in this page.
Three profiles are provided:
| ■ | Default User Profile (System). This profile is a default profile that includes user access to their meetings. |
| ■ | External Restricted Share (System). This profile enables access to user meetings and restricted external share. |
| ■ | External All Share (System). This profile enables access to user meetings and both restricted and with a link share with external parties. |
You cannot delete a profile while it is assigned to an AAD group. You must assign the group to another profile before you can delete the profile.
| ➢ | To configure a user profile: |
| 1. | Under the ‘User Settings’ menu, click the User Profiles option. |
| 2. | View the three default profiles. |
| ● | The figure above shows the Meeting Insights Users (5) user group assigned with Default User Profile (System), which you did in step 3 when assigning a license shown here. |
| ● | The figure below shows no groups assigned. To assign a group to a user profile, see step 3 when assigning a license shown here. |
| 3. | Click + New Profile to add another (customized) user profile to the three that are already available. |
| 4. | Configure the fields using the table below as reference. |
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Field |
Description |
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User Profile Name |
Enter an intuitive name for effective management later |
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Description |
Enter a description of the profile for effective management later |
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Meeting Recording |
When enabled, users in the groups assigned to the profile will be able to record the meetings they organize (they must be the meeting organizer). |
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Permissions |
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Access User Meetings |
Always enabled, this option is used for user access to their meetings. It cannot be disabled. The option is grayed out to indicate that the user always has access to meetings they organized or participated in and to meetings that were shared with them. This option is always enabled and can’t disabled. |
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External Restricted Share |
Enable this setting to allow the user to share meeting recordings with external parties who participated in the meetings. To access a meeting recording, external parties will go through their email verification and code access process. |
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External Share with a Link |
Enable this setting to allow sharing the meeting recording with a link; anybody with the link will be able to access the recording. |
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Premium Transcription |
The ‘Premium Transcription’ option applies only to Hebrew speakers and will mostly be unavailable. It’s controllable at the tenant level. Contact your Service Provider if you are interested in this option. |
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Can Edit Other Users Meetings |
People whose 'Auto Can Edit' setting is activated get the 'Can Edit' permission automatically prior to the meeting, i.e., this permission gives them the same level of control of the meeting as the owner, making them a co-owner. They can view, edit, etc. (just like owner of the meeting). It’s the same permission that's available when ‘Can View’ is changed to ‘Can Edit’ through the meeting side panel or meeting sharing options. |
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User Meetings |
MIA will record meetings of users assigned to the profile when it is invited to the meeting and the user is the meeting organizer. |
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Import Meeting Recordings |
Select or clear this option to give or deny the user permission ('On' or 'Off') to import meeting recordings into Meeting Insights. |
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Select Storage |
The Meeting Insights application stores meeting recording audio, screen sharing content, generated images, transcriptions, and AI insights in separate Azure Blob storage, tailored to regional preferences and hosted in AudioCodes data centers. Customers who need control and ownership of their stored data can add additional Azure Blob Storage accounts for various locations (Bring Your Own Blob Storage or BYOS). Once the BYOS locations are configured, they can be assigned to user profiles, enabling recordings for users assigned to those profiles to be stored in the designated storage. To configure storage accounts, see Storage. |
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Meeting Recordings Retention Period |
Select how long video meeting recordings will be retained for (i.e., for how many days recordings will be kept in storage); if the set limit is exceeded, recordings will be deleted.
Once a day, Meeting Insights deletes recordings that exceed the retention period. |
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Allow Users to Extend Recordings Retention |
Allows users to overwrite the retention period by setting the meetings to not be deleted. In this case, the meeting will not be deleted as part of the retention period. It can be deleted manually when needed. |
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| 5. | Click Apply. You can assign a user group to this user profile as shown here in step 3 (when assigning a license). |