Adding Recording to a Zoom Meeting Invitation

If you have received a Zoom meeting invitation, you can get Meeting Insights to record it by forwarding the meeting to Meeting Insights Mia. When the Zoom meeting starts, Mia will join automatically.

● For Zoom meetings that are initiated by a person within your organization (i.e., internal meeting):
✔ The meeting is recorded (invitation accepted by Mia) only if the organizer of the meeting has permission to record Zoom meetings (enabled by your Administrator), regardless of who sent the invitation.
✔ The organizer of the meeting is the Owner.
✔ All invitees within your organization have access to the recorded meeting.
✔ Participants not originally invited to the meeting can access the recorded meeting only if it's shared with them by the organizer.
● For Zoom meetings that are initiated by a person outside of your organization (i.e., external meeting):
✔ The Zoom meeting is recorded (invitation accepted by Mia) only if at least one of the invitees within your organization is a Meeting Insights user that has permission to record Zoom meetings (enabled by your Administrator).
✔ All invitees within your organization that have permission to record Zoom meetings can forward the invitation and have Owner permission; the remaining invitees have view permission only.
➢ To forward Zoom meeting invitation for recording:
1. In your Outlook Inbox, right-click the received Zoom meeting invitation, and then from the shortcut menu, choose Forward
2. In your Outlook Calendar, right-click the saved appointment, and then from the shortcut menu, choose Forward.
3. In the To field, add the Meeting Insights "Mia" contact:

4. Click Send.

Alternatively, you can first accept the Zoom meeting invitation and then forward it:

1. In your Outlook Inbox, right-click the received Zoom meeting invitation, and then from the shortcut menu, choose Accept.
2. In your Outlook Calendar, right-click the accepted Zoom meeting invitation, and then from the shortcut menu, choose Forward.
3. In the To field, add the Meeting Insights "Mia" contact.
4. Click Send.