Sharing Meeting Recordings within Organization

By default, when you publish a meeting recording, Meeting Insights automatically shares it only with participants within the organization. However, you can also share your meeting recording with other people within your organization that weren't invited:

■ Share it with only specific people in your organization.
■ Share it with everyone in your organization.
● You can share only meeting recordings that have been published.
● Only the Owner, Co-owner, or users assigned editing privileges of the meeting recording can share meeting recordings.
➢ To share a meeting recording within your organization:
1. In the Navigation pane, click All Meetings.
2. Click the name of the meeting recording that you want; the Player page opens.
3. On the toolbar, click Share; the following dialog box appears with the Internal tab (#1 in figure) selected by default and the list of participants with whom the meeting recording is currently shared:

4. To share with specific people within the organization:
a. From the 'Choose meeting share method' drop-down list, select Restricted only to people invited to this meeting (#3 in figure).
b. In the Add People text box (#2 in figure), start typing the person's name and then select it from the offered list. Multiple names can be selected.
c. Click the envelope button (#4 in figure); the following dialog box appears:

d. In the Message text box, type a message (optional), and then click Send; an email is sent to the selected people to notify them that the meeting recording has been shared with them. Their names now appear in the meeting recording's list of participants.
e. Define the privileges of each participant (or remove a participant), by clicking the icon (#5 in figure) corresponding to the participant's name, and then choosing one of the following options:
◆ Can view: Participant can only view (read-only) the meeting recording - video and recap.
◆ Can edit: Participant can view and edit (read-write) the meeting recording - video and recap.
◆ Remove: Removes the participant from the meeting recording.
5. To share with everyone in your organization:
a. From the 'Choose meeting share method' drop-down list, select  Everyone in the organization can access this meeting; a confirmation message box appears.
b. Click Got It, Proceed.