Viewing Meeting Recordings List

When you access Meeting Insights, the  All Meetings page is displayed, which is a dashboard of all the meeting recordings where you're the Owner or a participant, as well as meeting recordings that were shared with you even if you were not a participant.

You can also view pages of pre-filtered meeting recordings, by clicking any of the following icons in the left navigation pane:

■ My Meetings: Displays meeting recordings where you're the Owner or a participant.
■  Shared with Me: Displays meeting recordings that you were not invited to, but that were shared with you.
■  Events: Displays meeting recordings that were shared with everyone in your organization.
■ Favorites: Displays meeting recordings that you have tagged as favorites.

The following figure and subsequent table describes the meeting recording list functionality:

Item #

Description

1

Search field and filters.

2

List of meeting recordings.

3

Indicates if you have marked the meeting recording as a favorite. To mark it as a favorite, click the icon.

<date>

Displays the starting date and time of the meeting recording.

Indicates if you added a memo (brief note) to the meeting recording. For more information, see Adding Memos to Meeting Recordings.

<duration>

Displays the duration of the meeting recording. The duration is displayed only for meeting recording that have been published.

<status>

If the meeting recording hasn't been published, one of the following status icons is displayed instead of the duration (above):

  Your meeting recording is currently in progress and being recorded by Meeting Insights.

   Your meeting recording has ended and is currently being compiled (processing state).

    Your meeting recording has been processed, but not published.

 No one attended the meeting recording.

   The meeting recording failed (for whatever reason). Only the Administrator or the meeting owner can delete it. Contact your Administrator if necessary. A participant cannot interact with a failed meeting. The Administrator or the meeting owner can access the meeting but no video will be displayed in the player page; a message 'No compatible source was found for this media' will be displayed.

For Zoom meetings:

 Meeting Insights bot is currently connecting to the Zoom meeting (which may take some time).

 Meeting Insights bot has connected to the Zoom meeting and is currently waiting to be admitted.

4

Indicates that the meeting recording is a recurring meeting, scheduled in Microsoft Outlook or Teams Calendar. This icon is displayed next to the name of the meeting recording.

To view recurring meetings, see Viewing Meeting Recordings of Recurring Meetings.

<meeting name>

Displays the name of the meeting recording. If you click the name, the Player page opens, providing you with advanced management capabilities over the meeting recording, for example, playing the presentation of the meeting recording, managing the meeting recap (see Managing Meeting Recap), managing highlights (see Managing Highlights), enabling transcription of speech (see Creating a Transcription), and managing participants (see Managing Participants).

<participants>

Displays the participants of the meeting recording. The first name is the owner, followed by the number of additional participants. To view the additional participants, click the number.

Indicates that the recorded meeting was a Microsoft Teams meeting.

Indicates that the recorded meeting was a Zoom meeting. For more information, see Zoom Meetings.

Indicates that the meeting recording was created by a third-party recording tool and imported into Meeting Insights. For more information, see Importing Meeting Recordings Created by Third-Party Programs.

Indicates the tags that were added to the meeting recording. If you hover your mouse over the tag, a pop-up displays the names of each tag. For more information on tags, see Managing Tags.

Indicates the language that was selected for the meeting recording (e.g., "EN" for English or "DE" for German).

Indicates that the meeting recording has been shared with everyone in your organization. For more information, see Making Meeting Recordings Public.

Indicates that the meeting recording has also been shared with people outside of your organization (external). For more information, see Sharing Meeting Recordings Outside of Organization.

5

Back To Top

When you scroll down the list, you can always go back to the top of the list by clicking the Back To Top button that appears at the bottom-center of the page.

6

Indicates how many hours remaining until Meeting Insights automatically publishes the meeting recording. This is applicable only if delayed automatic publishing is enabled (see Configuring Meeting Publishing Time and Integration Preferences).

Indicates that Meeting Insights is integrated with your organization's Microsoft Planner. If integrated, you can a meeting recording's Action Items to Planner by clicking the icon. For more information, see Integration with Microsoft Planner for Actions Items.

Indicates that Meeting Insights is integrated with your organization's Salesforce platform. The icon has the following statuses:

  Meeting Insights is integrated with Salesforce.

  An AI-powered summary has been generated for the meeting recording, which you can optionally send to Salesforce.

 The AI-powered summary has been sent to Salesforce.

For more information, see Sending AI-Powered Summaries to Salesforce.

Indicates if the meeting has a summary. If yes, the icon appears blue . If you hover over the icon, a pop-up displays the number of summaries.

To view the summary, click .The summary is displayed below the meeting recording's name. To close the summary, click again.

Indicates if AI was triggered to create a summary, an outline, and suggested action items for the meeting recording. If yes, the icon appears blue   .

If a AI was run to create a summary, an outline, and suggested action items, click   to view these recap items. If AI wasn't run, you can trigger AI, by clicking . For more information, see Running AI to Create Summary and Action Items from List View.

Indicates if a transcription (speech to text) was created for the meeting recording. If yes, the icon appears blue  .

To view the transcript, click the icon.

For more information, see Creating a Transcription.

Indicates if the meeting recording has any meeting recap items (bookmarks, highlights, notes, action items, or decisions). If yes, the icon appears blue  . If you hover over the icon, a pop-up displays the number of each recap item.

To view recap items, click .

For more information on meeting recap, see Managing Meeting Recap.

Indicates if Meeting Insights created slides out of the meeting recording from the presented media. If yes, the icon appears blue   . If you hover over the icon, a pop-up displays the number of slides.

To view the slides, click .

For more information on slides, see Managing Video Slides.

Indicates if the meeting recording has an attached file(s). If yes, the icon appears blue   . If you hover your mouse over the icon, a pop-up displays the number of attached files.

To download the attached file or attach more files, click . For more information, see Attaching Files to Meeting Recordings.

When clicked, a drop-down menu with the following commands is displayed:

■ Publish: (Available only if you're the Owner) Publishes your meeting recording.
■ Unpublish: (Available only if you're the Owner) Unpublishes a published meeting recording.
■ Add Memo: Adds or edits a memo (brief note) about the meeting recording. After you add a memo, the command is replaced by Edit Memo.
■ Add Subtitle: Adds a subtitle to the meeting recording. After you add a subtitle, the command is replaced by Edit Subtitle.
■ Edit Meeting: (Available only if you're the Owner) Allows you to change the name of the meeting, make the meeting recording accessible to all Meeting Insights users, and add tags to the meeting recording.

■ Run AI: Activates AI to create a summary of the meeting recording.
■ Copy Link: Copies the URL of the meeting recording, which you can then send (for example, by email) to someone to view the video of the meeting recording.
■ Delete: (Available only if you're the Owner) Deletes your meeting recording.