Generating an AI-Powered Meeting Prep for Recurring Meetings
When you activate AI during or after a recurring meeting, Meeting Insights automatically generates an AI-powered Meeting Preparation (Meeting Prep). The Meeting Prep provides information from the current meeting to help you prepare for the next meeting in the recurring meeting series.
The Meeting Prep includes the following information for the upcoming meeting:
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Action Items (assigned to participants) |
Twenty four (24) hours before the next meeting in the recurring meeting series, Meeting Insights sends an email with the Meeting Prep to the Owner of the meeting and to all participants that were assigned Action Items. This enhances preparedness for the meeting, eliminating the need to listen to the previous meeting for gathering information.
Meeting Insights sends the Meeting Prep via email only to internal participants (i.e., within your organization).
The Meeting Prep is displayed on the Players page under the Meeting Prep tab, which is available only if you have triggered AI for the recurring meeting.
You can trigger AI during or after the meeting.
The AI-generated meeting prep includes the following groups of information:
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Agenda - matters to be discussed in the next upcoming meeting |
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Action Items - action items that were assigned to participants |
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Meeting Summary - summary of the current meeting |
You can copy and send the meeting prep by email. The Owner of the meeting can also edit the content of the meeting prep.
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The Meeting Prep is generated by an AI model, which may sometimes generate inaccurate information. Therefore, it's recommended that you review and edit it if necessary to ensure accuracy and relevance before sharing it with others. |
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If you're the owner of the meeting recording, you can always trigger AI to generate a Meeting Prep. Participants of the meeting recording can also trigger AI if your organization's administrator has enabled such functionality. |
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It may take several minutes to generate the AI-powered Meeting Prep. |
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When you activate AI, it also generates the Summary, Action Items, Q&A, Issues & Solutions, and Transcription. |
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To run AI to create Meeting Prep: |
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In the Navigation pane, click  All Meetings, and then click the name of the recurring meeting (indicated by  icon) that you want; the Player page appears. |
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Select the Recap tab, and then click Meeting Prep: |
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From the drop-down list, select the language of your meeting recording. |
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Click Generate; AI begins processing the Meeting Prep. If you want to cancel the process, click Stop. When the process has finished, the meeting prep is displayed under the Meeting Prep tab, as shown in the following example. To view the different meeting prep sections, expand the Agenda, Action Items, or Meeting Summary groups. |
icon (see Viewing Meeting Recordings List).