Email Sent to Onboarded Customer

After successfully onboarding the Meeting Insights service (see Adding Meeting Insights Service), an email is sent to the customer’s provided address. Follow the instructions in this email to complete the setup and enable the service for your organization's users. For more in-depth information, refer to the Meeting Insights Administrator's Guide.

Dear <Customer> Team

Congratulations! Your deployment is complete and we're thrilled to inform you that you can now start utilizing Meeting Insights. To get started, follow these three simple steps:

M365 Administrator permissions are required for each step.

1. Create an Azure Active Directory Group:
● Create a mail-enabled security group in your Azure Active Directory for users who will be using the application; we recommend the name "Meeting Insights Users" for this group.
● Assign users or groups to this newly created group.
2. Connect Meeting Insights to your M365:
a. Access the app at <Meeting Insights regional domain> .
b. Log in with one of the default administrator UPNs provided before the app was deployed: <UPN>.
c. On the landing page 'Connect to your M365', provide the app with permissions and execute each consent line for the app to operate correctly.
i. Grant consent by clicking on each 'Grant Admin Consent' option to ensure proper access and operation of the app.
ii. Publish the application to your organization's store. Next, configure it to be installed and pinned automatically to users' Teams clients. Follow the instructions Add and Pin Meeting Insights Teams App to the Entire Organization or to User Group(s) .
iii. Download and execute the script on a PC that has PowerShell installed and an unrestricted script execution policy for adding the app ad hoc to meetings.
3. License Assignment:
a. Navigate to the License Management page.
b. Assign the AAD group you created for Meeting Insights users with licenses. Once assigned a license, these users will be able to record meetings and access the app.
4. Set up an Automatic MIA Invitation Rule:
● Follow the instructions in the section 'Configuring Automatic Invitation of MIA to Teams Meetings' in the Meeting Insights Administrator's Guide .

 

Prefer a video tutorial? Watch our Setting Up Meeting Insights for Administrators video for a detailed, step-by-step walkthrough of the setup process and How to create Auto Invite Exchange Rule .

That's it! Your application is now set up for use.

 

Testing:

■ Schedule a short meeting by a user with an assigned license. Make sure it's scheduled for at least five minutes before the meeting to let the Meeting Insights app join the meeting.
■ Add the Meeting Insights Assistant (MIA) to the invitees' list using its email address mia.<name>@meetinginsights.com .
■ Meeting Insights will join two minutes before the meeting. Verify that the Meeting Insights application icon is displayed at the top of the meeting window and that MIA is one of the participants as well.
■ When the meeting ends, its recording will be presented in the Meeting Insights app portal. You will also be able to view any desktop sharing recordings once the meeting recording processing ends. To activate AI insights, click on the star icon.

 

For a seamless experience, set up an automatic MIA invitation rule, see chapter 'Configuring Automatic Invitation of MIA to Teams Meetings' in the admin guide .

Need more help? Watch the How to Configure Meeting Insights Settings as an Administrator video or browse through our complete library of Admin How-To videos.

You'll also find advanced configuration and more details in the Meeting Insights Administrator's Guide .

We're excited for you to explore the possibilities with Meeting Insights! If you have any questions or need assistance, feel free to reach out.

Best Regards,

Meeting Insights Team

Check out the Meeting Insights How to Series .